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PRINCE2 Checklist and Flowchart

Recently a simple statement of PRINCE2 governance structures was provided. From this it is possible to derive a checklist for project managers to tick off, just to make sure that everything is done. Please note that this checklist is tailored and combines some functions. For example, there is no Business Review Plan as it is argued that any sensible project should incorporate these into the Business Case and the Project Plan.

A simple graphic is provided to assist with this process

Responsibility and Management Checklist

This responsibility and management checklist is derived from the equivalent QMS documents and the PRINCE2 manual (Managin Success Projects with PRINCE2, UK Office of Government Commerce, 2009), tailored for the V3 environment (e.g., Project role descriptions are predefined and team member roles in the Project Initiation Document, the role of Project Assurance has been rolled into the Project Board, and the Benefits Review Plan into the Business Case, the Quality Register has been rolled into Issues and Configuration Item Register etc).

Produce - Response for item's production, assembling or updating. Unless otherwise stated, implicit approval
Review - Responsible for reviewing item, independent of production or approval.
Approve - Responsible for approving item, following a review.

Pre-Project and Start-Up (SU)




Responsiblity

Activity

Action

Corporate

Project Mandate

Produce

Corporate

Executive Appointment

Produce

Executive

Project Managemer Appointment

Produce

Project Manager

Create Daily Log

Produce

Project Manager

Lessons Log

Produce

Project Manager

Update Daily Log

Produce

Project Manager

Appoint Project Team

Produce

Executive

Appoint Project Team

Approve

Executive

Appoint Project Board

Produce

Executive

Lessons Log

Review

Senior User

Lessons Log

Review

Senior Supplier

Lessons Log

Review

Project Manager

Outline Business Case

Produce

Executive

Outline Business Case

Approve

Project Manager

Project Product Description

Produce

Senior User

Project Product Description

Approve

Senior Supplier

Project Product Description

Approve

Executive

Project Product Description

Approve

Project Manager

Update Daily Log

Produce

Project Manager

Project Brief

Create

Senior User

Project Brief

Review

Senior Supplier

Project Brief

Review

Executive

Project Brief

Approve

Project Manager

Update Daily Log

Produce

Project Manager

Initiation Stage Plan

Produce

Senior User

Initiation Stage Plan

Approve

Senior Supplier

Initiation Stage Plan

Approve

Executive

Initiation Stage Plan

Approve

Project Manager

Update Daily Log

Produce

Project Management Initiation (IP)




Responsiblity

Activity

Action

Project Manager

Risk Management Strategy

Produce

Project Manager

Risk Register

Produce

Project Manager

Configuration Strategy

Produce

Project Manager

Configuration Item Records

Produce

Project Manager

Quality Management Strategy

Produce

Project Manager

Communications Strategy

Produce

Project Manager

Detailed Business Case

Produce

Project Manager

Project Plan

Produce

Project Manager

Issue Register

Produce

Project Manager

Update Daily Log

Produce

Project Manager

Project Initiation Document

Produce

Senior User

Project Initiation Document

Approve

Senior Supplier

Project Initiation Document

Approve

Executive

Project Initiation Document

Approve

Project Manager

Update Daily Log

Produce

Controlling a Stage (CS)




Responsiblity

Activity

Action

Project Manager

Highlight Report

Produce

Senior User

Highlight Report

Review

Senior Supplier

Highlight Report

Review

Executive

Highlight Report

Review

Project Manager

Update Daily Log

Produce

Project Manager

Exception Report

Produce

Senior User

Exception Report

Approve

Senior Supplier

Exception Report

Approve

Executive

Exception Report

Approve

Project Manager

Update Daily Log

Produce

Project Manager

Exception Plan

Produce

Senior User

Exception Plan

Approve

Senior Supplier

Exception Plan

Approve

Executive

Exception Plan

Approve

Project Manager

Update Daily Log

Produce

Managing Product Delivery (MP)




Responsiblity

Activity

Action

Team Leader

Team Plan

Produce

Project Manager

Team Plan

Approve

Senior Supplier

Team Plan

Approve

Project Manager

Work Package

Produce

Team Leader

Work Package

Approve

Project Manager

Update Configuration Record

Produce

Project Manager

Update Risk Register

Produce

Project Manager

Issue Register

Produce

Project Manager

Team Plan

Review

Project Manager

Update Stage Plan

Produce

Project Manager

Escalate Issues and Risks

Produce

Project Manager

Checkpoint Report

Produce

Project Manager

Update Daily Log

Produce

Managing Stage Boundaries (SB)




Responsiblity

Activity

Action

Project Manager

Update Project Plan

Produce

Product Manager

Update Business Case

Produce

Project Manager

Update Configuration Records

Produce

Project Manager

End Stage Report

Produce

Senior User

End Stage Report

Approve

Senior Supplier

End Stage Report

Approve

Executive

End Stage Report

Approve

Project Manager

Update Daily Log

Produce

Project Manager

Stage Plan

Produce

Senior User

Stage Plan

Approve

Senior Supplier

Stage Plan

Approve

Executive

Stage Plan

Approve

Project Manager

Update Daily Log

Produce

Project Manager

Update Initiation Document

Produce

Senior User

Update Initiation Document

Approve

Senior Supplier

Update Initiation Document

Approve

Executive

Update Initiation Document

Approve

Project Manager

Update Risk Register

Produce

Project Manager

Update Issue Register

Produce

Project Manager

Updtae Configuration Record

Produce

Project Manager

Update Daily Log

Produce

Closing a Projects (CP)




Responsiblity

Activity

Action

Project Manager

Update Project Plan

Produce

Project Manager

Update Initiation Document

Produce

Project Manager

Update Risk Register

Produce

Project Manager

Update Issue Register

Produce

Project Manager

Updtae Configuration Record

Produce

Project Manager

Follow-On Recommendations

Produce

Project Manager

Lessons Report

Produce

Project Manager

Update Business Case

Produce

Project Manager

Additional Work Estimates

Produce

Project Manager

Update Daily Log

Produce

Project Manager

End Project Report

Produce

Senior User

End Project Report

Approve

Senior Supplier

End Project Report

Approve

Executive

End Project Report

Approve

Project Manager

Acceptance Record

Produce

Senior User

Acceptance Record

Approve

Senior Supplier

Acceptance Record

Approve

Executive

Acceptance Record

Approve

Project Manager

Close Registers

Produce

Project Manager

Close Logs

Produce

Project Manager

Close Records

Produce

Project Manager

Closure Notification

Produce

Senior User

Closure Notification

Approve

Senior Supplier

Closure Notification

Approve

Executive

Closure Notification

Approve

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